Record Interest Income into QuickBooks Online

QuickBooks Online is a popular accounting software used by small and medium-sized businesses to manage their financial transactions. One of the essential features of QuickBooks Online is its ability to record interest income. Interest income refers to the money earned from the interest paid on loans, deposits, or investments. In this article, we will discuss how to record interest income in QuickBooks Online and the best practices to ensure accurate and efficient bookkeeping.

Understanding Interest Income

Before we dive into how to record interest income in QuickBooks Online, let’s first understand what it means. Interest income is a type of revenue earned by an individual or organization from the interest earned on investments or loans. This income is recorded in the income statement as revenue and is subject to taxation. Interest income can come from a variety of sources, such as:

  • Bank deposits
  • Certificates of deposit (CDs)
  • Bonds
  • Loans
  • Investments

Setting up an Interest Income Account

To record interest income in QuickBooks Online, you need to set up an interest income account. Here’s how:

  1. Log in to your QuickBooks Online account.
  2. Go to the “Chart of Accounts” option from the settings menu.
  3. Click on the “New” button.
  4. Select “Income” from the account type.
  5. Choose “Interest Income” from the detail type.
  6. Enter the name of the account.
  7. Click on “Save and Close.”

Recording Interest Income Transactions

Once you have set up an interest income account, you can start recording interest income transactions in QuickBooks Online. Here’s how:

  1. Go to the “Plus (+)” icon and select “Bank Deposit.”
  2. Select the account where you received the interest income.
  3. Enter the date of the transaction.
  4. Enter the amount of the interest income received.
  5. From the “Add funds to this deposit” section, select the interest income account you created.
  6. Enter a description for the transaction.
  7. Click on “Save and close.”

Best Practices for Recording Interest Income

Recording interest income accurately is critical to maintaining accurate financial records. Here are some best practices to follow when recording interest income:

Categorize Interest Income Correctly

Make sure to categorize interest income correctly as it can affect your financial statements and tax filings. You should also keep track of the source of the interest income, such as the bank, CD, bond, loan, or investment.

Record Interest Income Transactions Regularly

To ensure that your books are up-to-date, record interest income transactions regularly. Ideally, you should record them as soon as they occur, so you don’t forget any details.

Reconcile Your Bank Statements

Reconciling your bank statements is crucial to ensure that your records match your bank’s records. By reconciling your bank statements, you can catch any errors or discrepancies and correct them promptly.

Keep Documentation

Keep documentation of all interest income transactions, including bank statements, CDs, bonds, loans, or investment statements. This documentation will be useful when preparing financial statements or tax filings.


Recording interest income in QuickBooks Online is essential to maintain accurate financial records. By following the best practices outlined in this article, you can ensure that your records are up-to-date and accurate. Learn More


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